Work With
Stone Strategies
Your Business Isn't Broken. Your Infrastructure Is.
We build the systems, so you don’t have to
You did not get into business to become a tech genius.
You know your business needs better systems.
You may even know which tools you want to use.
But figuring out how everything should connect, setting it up correctly, and making sure your team actually uses it?
That’s not why you became a founder.
This service is for founders who want systems done right, without spending nights Googling, testing, breaking, and rebuilding.
We build the operational infrastructure your business should have had three years ago — in 90 days.
Our Process:
90- Day Infrastructure Implementation
We don’t consult and disappear.
We implement.
In just 90 days, we build your operational backbone so your business can scale without chaos.
Operations Clarity & Direction
Days 1-30
Audit current systems, workflows, and tools
Clarify your new operating model
Define KPIs that actually matter (usually 3–5 numbers tell the whole story)
Identify what stays, what goes, and what gets rebuilt
We don’t stack new tech on broken foundations.
We design it correctly first.
Systems Setup & Automation
Days 31-60
Build your CRM structure
Create dashboards that show business health instantly
Migrate and port over clean data
Set up workflows and automations
Align sales, operations, and finance visibility
By the end of this phase, your system is live.
Your team can log in and actually use it.
Train + Optimize
Days 61-90
Team training sessions
Testing workflows in real time
Refining based on usage
Building SOP documentation
Creating internal ownership
We don’t leave until your team knows how to operate it confidently.
Execution, Not Advice
Systems Setup & Automation is hands-on implementation.
We don’t just tell you what tools to use.
We build, configure, connect, and test everything so it works in the real world with real people.
Our automation builds include:
CRM setup or migration
Workflow and automation build
Data migration
Tool consolidation
Team training resources
Reporting dashboards and KPI tracking for leadership visibility
The Result:
Less manual work, fewer questions,
and systems your team actually use.
What We build
Automated lead intake and follow-up
Clear pipelines and workflows
Client communication that doesn’t rely on memory
Internal handoffs and task automation
Reporting that actually makes sense
Everything is built to support how your business runs, not how a template thinks it should.
What We consolidate
We often consolidate multiple disconnected tools into one clear system—reducing software costs, confusion, and team resistance.
Less tech.
More clarity.
Our Tech Stack
Tools We're Comfortable Building In
We don’t chase shiny tools. We work with platforms that scale, integrate well, and teams actually use.
Industried We've automated
Real Businesses. Real Complexity.
Event venues
Hospitality & restaurants
Construction & logistics companies
Marketing Agencies
Founder-led service businesses
Manufacturing facilities
Insurance Companies
& More...
The common thread isn’t the industry, it’s complexity, growth,
and teams that need structure.
Very Important,
What you walk away with
A Real-Time Executive Dashboard
A Live, Fully Built CRM
A Team That Actually Uses the System
Documented Workflows & SOPs
After working with us, founders often say:
“I know my numbers at a glance.”
“We’re actually using the software we’re paying for.”
“Our meetings are about decisions, not updates.”
“I finally feel like we’re built to scale.”
Ongoing Support in Action
(Case Studies)
500% Revenue Growth
Restaurant Operations Support
A restaurant increased revenue by 500% after we restructured event packages and supported ongoing client communication, booking workflows, and invoicing inside their systems.
This wasn’t a one-time strategy shift our team stayed involved to ensure leads were followed up, packages were sold correctly, and operations ran smoothly week after week.
80% Reduction in Admin Work
Venue Automation & Daily Operations
We automated a venue to run Airbnb-style, reducing manual admin work by 80% and removing the need for heavy employee overhead.
With ongoing support, our team managed client communication, booking workflows, and system upkeep so the owner didn’t have to step back in when things got busy.
12+ Months Empty → Consistently Booked
Venue Turnaround with Ongoing Support
A venue sat empty for over a year before partnering with us. With structured systems and daily operational support, bookings became consistent and predictable.
The difference wasn’t marketing it was execution, follow-up, and someone ensuring the system actually ran every day.
10× Increase in Bookings
Sustained Growth, Not a Spike
One venue saw a 10× increase in bookings after we clarified the booking process, automated lead flow, and stayed involved to manage systems as volume increased.
Ongoing support ensured growth didn’t create new chaos.
Nearly 90% Reduction in Employee Turnover
From 75% Industry Average to 10%
With clear systems and daily operational support, one owner reduced employee turnover from a 75% industry average to just 10% saving time, training costs, and leadership bandwidth.
When systems support the team, people stay.
60% Reduction in Tech Stack
CRM & Systems Consolidation
For a pallet industry company, we consolidated multiple disconnected tools into one CRM reducing the tech stack by 60%.
Ongoing support ensured the system was adopted, maintained, and actually used across sales and operations.
Common Questions
Is this consulting or implementation?
Implementation.
We don’t hand you a strategy deck and wish you luck.
We audit, build, port data, configure systems, create dashboards, and train your team.
You don’t leave with ideas.
You leave with infrastructure.
What software do you use or work with?
We don’t force one platform.
We work within (or recommend) systems that fit your business model — CRM, dashboards, automation tools, reporting systems — and build them around how you operate.
The tool matters less than the architecture.
What if we already purchased or use a software?
Good.
Most of our clients have.
The issue usually isn’t the platform, it’s that no one owned implementation, data structure, or training.
We fix that.
How involved does my team need to be?
We need access, clarity, and key stakeholder time during Phase 1.
After that, we do the heavy lifting.
Your leadership team participates in alignment and training sessions but we don’t create more work for you. We do typically schedule weekly or bi-weekly project updates.
What happens after 90 days?
You walk away with:
• A live system
• Clean data
• A trained team
• Documented workflows
Some clients retain us for optimization or growth expansion.
Others operate independently with confidence.
Both are wins.
What types of companies is this best for?
Founder-led companies doing $2M–$6M in revenue.
You’re past startup chaos but not yet enterprise-structured.
You have a team.
You have traction.
You need infrastructure.
How quickly will we see results?
Clarity begins in the first 30 days.
By Day 60, your system is live.
By Day 90, your team is operating inside it.
The transformation is structured and tangible.
How much does it cost?
Our 90-Day Infrastructure Implementation starts at $2,500 per month.
Most engagements range between $7,500–$15,000 total, depending on:
- System complexity
- Data migration scope
- Number of departments involved
- Level of dashboard and automation buildout
This is not a software subscription.
This is hands-on architecture, build, migration, and training.
By the end of 90 days, you don’t just “have a tool.”
You have a functioning operating system.
If you’re currently paying for software your team isn’t using, or making decisions without clear visibility, the ROI tends to show up quickly.
Ready for this level of support?
You’ve already proven you can grow.
Now it’s time to support that growth with real systems.
If you’re done guessing, done duct-taping tools together, and ready for infrastructure that matches your ambition.
We’re ready when you are.
Work with
Stone Strategies
If you’re ready to bring clarity and structure to your business, we’d love to help you build your next chapter on solid ground, with systems designed to support growth, sustainability, and celebration.
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